Keyboard shortcuts for Microsoft Word

Last updated on September 20th, 2020 at 08:47 pm | This article was published at an earlier date and has been updated with new information.

This article on Keyboard shortcuts for Microsoft Word Package of any kind. Is to enlighten students that just starting or beginners in Microsoft word pack. ‘Keyboard shortcuts for Microsoft Word.’Keyboard shortcuts for Microsoft Word

The Following are Keyboard shortcuts in Microsoft Word :

minus1. Common tasks for keyboard shortcuts in Microsoft word
Ctrl+Shift+SpaceCreate a Nonbreaking Space
Ctrl+ (Hyphen)Create a Nonbreaking Hyphen
Ctrl+BMake letters BOLD
Ctrl+IMake letters ITALIC
Ctrl+UMake letters UNDERLINED
Ctrl+Shift+<Decrease font size one value
Ctrl+Shift+>Increase font size one value
Ctrl+[Increase the font size by 1 point.
Ctrl+]Decrease the font size by 1 point.
Ctrl+SpaceRemove paragraph or character formatting.
Ctrl+CCopy the selected text or object.
Ctrl+XCut the selected text or object.
Ctrl+VPaste text or an object.
Ctrl+Alt+VPaste special
Ctrl+Shift+VPaste formatting only
Ctrl+ZUndo the last action.
Ctrl+YRedo the last action.
Ctrl+Shift+GOpen the Word Count dialog box.

minus2. Keyboard shortcuts for Microsoft Word while Working with documents: Create, view, and save documents in
Ctrl+NCreate a new document of the same type as the current or most recent document.
Ctrl+OOpen a document.
Ctrl+WClose a document.
Alt+Ctrl+SSplit the document window.
Alt+Shift+CRemove the document window split.
Ctrl+SSave a document.
Ctrl+NCreate a new document of the same type as the current or most recent document.
Ctrl+OOpen a document.
Ctrl+WClose a document.
Alt+Ctrl+SSplit the document window.
Alt+Shift+CRemove the document window split.
Ctrl+SSave a document.
Ctrl+NCreate a new document of the same type as the current or most recent document.
Ctrl+OOpen a document.
Ctrl+WClose a document.
Alt+Ctrl+SSplit the document window.
Alt+Shift+CRemove the document window split.
Ctrl+SSave a document.
minus3. Keyboard shortcuts for Microsoft Word while Working with documents: Find, replace, and browse through text
Ctrl+FFind text, formatting, and special items.
Alt+Ctrl+YRepeat find (after closing Find and Replace window).
Ctrl+HReplace text, specific formatting, and special items.
Ctrl+GGo to a page, bookmark, footnote, table, comment, graphic, or other location.
Alt+Ctrl+ZSwitch between the last four places that you have edited.
Alt+Ctrl+HomeOpen a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
4. Keyboard shortcuts for Microsoft Word while Working with documents: Switch to another view
Ctrl+Page UpMove to the previous edit location.
Ctrl+Page DownMove to the next edit location.
Alt+Ctrl+PSwitch to Print Layout view.
Alt+Ctrl+OSwitch to Outline view.
Alt+Ctrl+NSwitch to Draft view.

minus5. Working with documents: Outline view
Alt+Shift+Arrow LeftPromote a paragraph.
Alt+Shift+Arrow RightDemote a paragraph.
Ctrl+Shift+NDemote to body text.
Alt+Shift+Arrow UpMove selected paragraphs up.
Alt+Shift+Arrow DownMove selected paragraphs down.
Alt+Shift+[+ (Plus Sign)Expand text under a heading.
Alt+Shift+ (Minus Sign)Collapse text under a heading.
Alt+Shift+AExpand or collapse all text or headings.
The slash (/) key on the numeric keypadHide or display character formatting.
Alt+Shift+LShow the first line of body text or all body text.
Alt+Shift+1Show all headings with the Heading 1 style.
Alt+Shift+NShow all headings up to Heading n.
Ctrl+TabInsert a tab character.

minus6. Keyboard shortcuts for Microsoft Word while Working with documents: Print and preview documents
Ctrl+PPrint a document.
Alt+Ctrl+ISwitch in or out of print preview.
arrow up, arrow down, arrow left, arrow rightMove around the preview page when zoomed in.
Page Up/Page DownMove by one preview page when zoomed out.
Ctrl+HomeMove to the first preview page when zoomed out.
Ctrl+EndMove to the last preview page when zoomed out.
minus7. Keyboard shortcuts for Microsoft Word while Working with documents: Review documents
Alt+Ctrl+MInsert a comment.
Ctrl+Shift+ETurn change tracking on or off.
Alt+Shift+CClose the Reviewing Pane if it is open.
minus8. Keyboard shortcuts for Microsoft Word while Working with documents: Full Screen Reading view
HomeGo to beginning of document.
EndGo to end of document.
n, enterGo to page n.
EscExit reading layout view.
minus9. Working with documents: References, footnotes, and endnotes
Alt+Shift+OMark a table of contents entry.
Alt+Shift+IMark a table of authorities entry (citation).
Alt+Shift+XMark an index entry.
Alt+Ctrl+FInsert a footnote.
Alt+Ctrl+Insert an endnote.
minus10. Working with documents: Work with Web pages
Ctrl+KInsert a hyperlink.
Alt+Arrow LeftGo back one page.
Alt+Arrow RightGo forward one page.
F9Refresh.

minus11. Edit and move text and graphics: Delete text and graphics
BackspaceDelete one character to the left.
Ctrl+BackspaceDelete one word to the left.
DeleteDelete one character to the right.
Ctrl+DeleteDelete one word to the right.
Ctrl+XCut selected text to the Office Clipboard.
Ctrl+ZUndo the last action.
Ctrl+F3Cut to the Spike.

minus12. Edit and move text and graphics: Copy and move text and graphics
Press alt+h to move to the home tab, and then press F,O.Open the Office Clipboard
Ctrl+CCopy selected text or graphics to the Office Clipboard.
Ctrl+XCut selected text or graphics to the Office Clipboard.
Ctrl+VPaste the most recent addition to the Office Clipboard.
f2 (then move the cursor and press enter)Move text or graphics once.
Shift+f2 (then move the cursor and press enter)Copy text or graphics once.
Alt+F3When text or an object is selected, open the Create New Building Block dialog box.
Shift+f10When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.
Ctrl+F3Cut to the Spike.
Ctrl+Shift+F3Paste the Spike contents.
Alt+Shift+RCopy the header or footer used in the previous section of the document.

Also read- 13 tricks that will help you to read books.

minus13. Edit and move text and graphics: Insert special characters
Ctrl+F9A field
Shift+EnterA line break
Ctrl+EnterA page break
Ctrl+Shift+EnterA column break
Alt+Ctrl+ (Minus Sign)An em dash
Ctrl+ (Minus Sign)An en dash
Ctrl+ (Hyphen)An optional hyphen
Ctrl+Shift+ (Hyphen)A nonbreaking hyphen
Ctrl+Shift+SpaceA nonbreaking space
Alt+Ctrl+CThe copyright symbol
Alt+Ctrl+RThe registered trademark symbol
Alt+Ctrl+TThe trademark symbol
Alt+Ctrl+. (Period)An ellipsis
enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)An AutoText entry

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minus14. Edit and move text and graphics: Insert characters by using character codes
The character code, alt+XInsert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X.
Alt+XFind out the Unicode character code for the selected character
Alt+the character code (on the numeric keypad)Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.

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minus15. Edit and move text and graphics: Extend a selection
F8Turn extend mode on.
f8, and then press arrow left /Arrow RightSelect the nearest character.
f8 (press once to select a word, twice to select a sentence, and so on)Increase the size of a selection.
Shift+F8Reduce the size of a selection.
EscTurn extend mode off.
Shift+Arrow RightExtend a selection one character to the right.
Shift+Arrow LeftExtend a selection one character to the left.
Ctrl+Shift+Arrow RightExtend a selection to the end of a word.
Ctrl+Shift+Arrow LeftExtend a selection to the beginning of a word.
Shift+EndExtend a selection to the end of a line.
Shift+HomeExtend a selection to the beginning of a line.
Shift+Arrow DownExtend a selection one line down.
Shift+Arrow UpExtend a selection one line up.
Ctrl+Shift+Arrow DownExtend a selection to the end of a paragraph.
Ctrl+Shift+Arrow UpExtend a selection to the beginning of a paragraph.
Shift+Page DownExtend a selection one screen down.
Shift+Page UpExtend a selection one screen up.
Ctrl+Shift+HomeExtend a selection to the beginning of a document.
Ctrl+Shift+EndExtend a selection to the end of a document.
Alt+Ctrl+Shift+Page DownExtend a selection to the end of a window.
Ctrl+AExtend a selection to include the entire document.
Ctrl+Shift+f8, and then use the arrow up, arrow down, arrow left, arrow right; press esc to cancel selection modeSelect a vertical block of text.
F8+arrow up, arrow down, arrow left, arrow right; press esc to cancel selection modeExtend a selection to a specific location in a document.

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minus16. Edit and move text and graphics: Select text and graphics in a table
TabSelect the next cell’s contents.
Shift+TabSelect the preceding cell’s contents.
Hold down shift and press an arrow key repeatedlyExtend a selection to adjacent cells.
Shift+Alt+page down with cursor in columns top cellSelect a column.
Shift+Alt+page up with cursor in columns top cellSelect a column.
Ctrl+Shift+f8, and then use the arrow up, arrow down, arrow left, arrow right; press esc to cancel selection modeExtend a selection (or block).
Alt+5 on the numeric keypad (with num lock off)Select an entire table.

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minus17. Edit and move text and graphics: Move through your document
Arrow LeftOne character to the left
Arrow RightOne character to the right
Ctrl+Arrow LeftOne word to the left
Ctrl+Arrow RightOne word to the right
Ctrl+Arrow UpOne paragraph up
Ctrl+Arrow DownOne paragraph down
Shift+TabOne cell to the left (in a table)
TabOne cell to the right (in a table)
Arrow UpUp one line
Arrow DownDown one line
EndTo the end of a line
HomeTo the beginning of a line
Alt+Ctrl+Page UpTo the top of the window
Alt+Ctrl+Page DownTo the end of the window
Page UpUp one screen (scrolling)
Page DownDown one screen (scrolling)
Ctrl+Page DownTo the top of the next page
Ctrl+Page UpTo the top of the previous page
Ctrl+EndTo the end of a document
Ctrl+HomeTo the beginning of a document
Shift+F5To a previous revision
Shift+F5After opening a document, to the location you were working in when the document was last closed

Also read- 13 tricks that will help you to read books.

minus18. Edit and move text and graphics: Move around in a table
TabTo the next cell in a row
Shift+TabTo the previous cell in a row
Alt+HomeTo the first cell in a row
Alt+EndTo the last cell in a row
Alt+Page UpTo the first cell in a column
Alt+Page DownTo the last cell in a column
Arrow UpTo the previous row
Arrow DownTo the next row
Alt+Shift+Arrow UpOne row up
Alt+Shift+Arrow DownOne row down

minus19. Edit and move text and graphics: Insert paragraphs and tab characters in a table
EnterNew paragraphs in a cell
Ctrl+TabTab characters in a cell

minus20. Character and paragraph formatting Copy formatting
Ctrl+Shift+CCopy formatting from text.
Ctrl+Shift+VApply copied formatting to text.

Also read- 13 tricks that will help you to read books.

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minus21. Character and paragraph formatting Change or resize the font
Ctrl+Shift+FOpen the Font dialog box to change the font.
Ctrl+Shift+<Decrease font size one value
Ctrl+Shift+>Increase font size one value
Ctrl+[Increase the font size by 1 point.
Ctrl+]Decrease the font size by 1 point.

minus22. Character and paragraph formatting Apply character formats
Ctrl+DOpen the Font dialog box to change the formatting of characters.
Shift+F3Change the case of letters.
Ctrl+Shift+AFormat all letters as capitals.
Ctrl+BApply bold formatting.
Ctrl+UApply an underline.
Ctrl+Shift+WUnderline words but not spaces.
Ctrl+Shift+DDouble-underline text.
Ctrl+Shift+HApply hidden text formatting.
Ctrl+IApply italic formatting.
Ctrl+Shift+KFormat letters as small capitals.
Ctrl+=Apply subscript formatting (automatic spacing).
Ctrl+Shift+[+ (Plus Sign)Apply superscript formatting (automatic spacing).
Ctrl+SpaceRemove manual character formatting.
Ctrl+Shift+QChange the selection to the Symbol font.

minus23. Character and paragraph formatting View and copy text formats
Ctrl+Shift+*Display nonprinting characters. * on numeric keyboard will not work
Shift+f1 (then click the text with the formatting you want to review)Review text formatting.
Ctrl+Shift+CCopy formats.
Ctrl+Shift+VPaste formats.

Also read- 13 tricks that will help you to read books.

minus24. Character and paragraph formatting Set the line spacing
Ctrl+1Single-space lines.
Ctrl+2Double-space lines.
Ctrl+5Set 1.5-line spacing.
Ctrl+0 (zero)Add or remove one line space preceding a paragraph.

minus25. Character and paragraph formatting Align paragraphs
Ctrl+ESwitch a paragraph between centered and left-aligned.
Ctrl+JSwitch a paragraph between justified and left-aligned.
Ctrl+RSwitch a paragraph between right-aligned and left-aligned.
Ctrl+LLeft align a paragraph.
Ctrl+MIndent a paragraph from the left.
Ctrl+Shift+MRemove a paragraph indent from the left.
Ctrl+TCreate a hanging indent.
Ctrl+Shift+TReduce a hanging indent.
Ctrl+QRemove paragraph formatting.
minus26. Character and paragraph formatting Apply paragraph styles
Ctrl+Shift+SOpen Apply Styles task pane.
Alt+Ctrl+Shift+SOpen Styles task pane.
Alt+Ctrl+KStart AutoFormat.
Ctrl+Shift+NApply the Normal style.
Alt+Ctrl+1Apply the Heading 1 style.
Alt+Ctrl+2Apply the Heading 2 style.
Alt+Ctrl+3Apply the Heading 3 style.
minus27. Mail merge and fields: Perform a mail merge
Alt+Shift+KPreview a mail merge.
Alt+Shift+NMerge a document.
Alt+Shift+MPrint the merged document.
Alt+Shift+EEdit a mail-merge data document.
Alt+Shift+FInsert a merge field.
minus28. Mail merge and fields: Work with fields
Alt+Shift+DInsert a DATE field.
Alt+Ctrl+LInsert a LISTNUM field.
Alt+Shift+PInsert a PAGE field.
Alt+Shift+TInsert a TIME field.
Ctrl+F9Insert an empty field.
Ctrl+Shift+F7Update linked information in a Microsoft Office Word source document.
F9Update selected fields.
Ctrl+Shift+F9Unlink a field.
Shift+F9Switch between a selected field code and its result.
Alt+F9Switch between all field codes and their results.
Alt+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
F11Go to the next field.
Shift+F11Go to the previous field.
Ctrl+F11Lock a field.
Ctrl+Shift+F11Unlock a field.
minus29. Function key reference: Function keys
F1Get Help or visit Microsoft Office Online.
F2Move text or graphics.
F4Repeat the last action.
F5Choose the Go To command (Home tab).
F6Go to the next pane or frame.
F8Extend a selection.
F7Choose the Spelling command (Review tab).
F9Update the selected fields.
F10Show KeyTips.
F11Go to the next field.
F12Choose the Save As command (Microsoft Office Button ).
minus30. Function key reference: SHIFT+Function key
Shift+F1Start context-sensitive Help or reveal formatting.
Shift+F2Copy text.
Shift+F3Change the case of letters.
Shift+F4Repeat a Find or Go To action.
Shift+F5Move to the last change.
Shift+F6Go to the previous pane or frame (after pressing F6).
Shift+F7Choose the Thesaurus command (Review tab, Proofing group).
Shift+F8Shrink a selection.
Shift+F9Switch between a field code and its result.
Shift+F10Display a shortcut menu.
Shift+F11Go to the previous field.
Shift+F12Choose the Save command (Microsoft Office Button ).
minus31. Function key reference: CTRL+Function key
Ctrl+F2Choose the Print Preview command (Microsoft Office Button ).
Ctrl+F3Cut to the Spike.
Ctrl+F4Close the window.
Ctrl+F6Go to the next window.
Ctrl+F9Insert an empty field.
Ctrl+F10Maximize the document window.
Ctrl+F11Lock a field.
Ctrl+F12Choose the Open command (Microsoft Office Button ).
minus32. Function key reference: CTRL+SHIFT+Function key
Ctrl+Shift+F3Insert the contents of the Spike.
Ctrl+Shift+F5Edit a bookmark.
Ctrl+Shift+F6Go to the previous window.
Ctrl+Shift+F7Update linked information in an Office Word 2007 source document.
Ctrl+Shift+f8, and arrow keysExtend a selection or block.
Ctrl+Shift+F9Unlink a field.
Ctrl+Shift+F11Unlock a field.
Ctrl+Shift+F12Choose the Print command (Microsoft Office Button ).
minus33. Function key reference: ALT+Function key
Alt+F1Go to the next field.
Alt+F3Create a new Building Block.
Alt+F4Exit Office Word 2007.
Alt+F5Restore the program window size.
Alt+F6Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.
Alt+F7Find the next misspelling or grammatical error.
Alt+F8Run a macro.
Alt+F9Switch between all field codes and their results.
Alt+f10Maximize the program window.
Alt+F11Display Microsoft Visual Basic code.
minus34. Function key reference: ALT+SHIFT+Function key
Alt+Shift+F1Go to the previous field.
Alt+Shift+F2Choose the Save command (Microsoft Office Button ).
Alt+Shift+F7Display the Research task pane.
Alt+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
Alt+Shift+F10Display a menu or message for a smart tag.
minus35. Function key reference: CTRL+ALT+Function key
Ctrl+Alt+F1Display Microsoft System Information.
Ctrl+Alt+F2Choose the Open command (Microsoft Office Button ).

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